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LUNTERO
Find your way home with 20,000+ listings at your fingertips!
© 2025 Luntero. All rights reserved.
Luntero
Download a move-in checklist template for renters in the Netherlands. Ensure a smooth transition by tracking key tasks like inspections, utilities, and lease agreements.
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Moving into a new rental property is an exciting milestone, but it also involves various responsibilities that tenants and landlords must address to ensure a transparent and harmonious rental experience. One of the most effective ways to document the property’s condition at the start of a tenancy is by using a move-in checklist. This checklist helps prevent potential disputes over security deposits, as both parties have a clear, mutual understanding of the property’s state before occupancy begins. Below is a comprehensive guide and template to help you create and utilize a move-in checklist effectively.
A move-in checklist serves as an official record of a rental property’s condition before a tenant settles in. By meticulously noting any pre-existing damage or wear, tenants can protect themselves from being held responsible for issues they did not cause, while landlords gain a transparent overview of the property’s status. This mutual clarity fosters a more positive landlord-tenant relationship, reduces misunderstandings, and simplifies the move-out process by providing a basis for comparison when determining the state of the property at the end of the lease term.
A well-structured move-in checklist typically includes the following elements:
The table below outlines a recommended structure for your move-in checklist, including possible columns for the item, its initial condition, any comments or existing damage, and a final space for signatures from both parties.
| Section / Room | Item | Condition | Comments / Existing Damage | Tenant Initials | Landlord Initials |
|---|---|---|---|---|---|
| Property Information | Address of Rental Unit | ||||
| Tenant(s) Name(s) | |||||
| Lease Start Date | |||||
| Living Room | Walls, Floors, Ceiling | Good / Fair / Needs Fix | Note any holes, cracks, or paint issues | ||
| Windows, Doors | Good / Fair / Needs Fix | Check locks, handles, seals, frames | |||
| Light Fixtures, Outlets | Good / Fair / Needs Fix | Note functioning bulbs and any visible wiring damage | |||
| Kitchen | Appliances (Stove, Fridge, Dishwasher) | Good / Fair / Needs Fix | Verify operation, cleanliness, and presence of manuals | ||
| Cabinets, Countertops | Good / Fair / Needs Fix | Check for chips, stains, loose hinges | |||
| Sink, Plumbing Fixtures | Good / Fair / Needs Fix | Look for leaks, water pressure, properly sealing faucets | |||
| Bedroom(s) | Walls, Floors, Ceiling | Good / Fair / Needs Fix | Identify scuffs, marks, or paint inconsistencies | ||
| Closets, Doors | Good / Fair / Needs Fix | Check for functional hinges, locks, and hang rods | |||
| Light Fixtures, Outlets | Good / Fair / Needs Fix | Test switches and ensure all outlets are operational | |||
| Bathroom(s) | Toilet, Sink, Shower/Bathtub | Good / Fair / Needs Fix | Check for leaks, clogs, proper water flow | ||
| Tiles, Grout | Good / Fair / Needs Fix | Inspect for cracks or mold growth | |||
| Mirrors, Fixtures | Good / Fair / Needs Fix | Confirm that mirrors and fixtures are secure | |||
| General Items | Smoke Detectors | Good / Fair / Needs Fix | Test batteries and functionality | ||
| Heating/Cooling Systems | Good / Fair / Needs Fix | Turn on systems to verify operation | |||
| Doors, Locks | Good / Fair / Needs Fix | Confirm that all locks work smoothly, no broken keys | |||
| Exterior Condition (If Applicable) | Good / Fair / Needs Fix | Note yard, porch, or shed condition | |||
| Signatures | Tenant Signature | ||||
| Landlord Signature | |||||
| Date of Completion |
Use this table as a reference or template, customizing it to fit the specific features of your rental property. Feel free to add rows for any additional rooms or items that need evaluation.
At Luntero, we aim to support tenants and landlords in creating transparent and secure rental arrangements. Our platform offers:
By utilizing Luntero’s search tools and resources, you can find a rental property that matches your criteria and ensure a respectful, clear mutual understanding between you and your landlord from the outset.
A move-in checklist is a crucial step for establishing clarity and preventing disputes over security deposits or property condition at the end of the lease. By methodically recording the state of each room, noting any existing issues, and ensuring both parties sign and retain copies of the checklist, you create a transparent foundation for your tenancy. Implementing a thorough move-in checklist not only protects tenants from unfounded charges but also provides landlords with documented proof of the property’s initial state. Whether you’re an experienced renter or new to the Netherlands, taking the time to complete this process diligently can significantly improve your rental experience.
At Luntero, we are dedicated to facilitating positive and transparent tenant-landlord relationships, offering extensive resources to help you make well-informed decisions and maintain a smooth rental journey.
Use this checklist to thoroughly document the condition of your rental property at move-in. Place a checkmark in each box after inspecting the corresponding item. You can print and attach it to your rental agreement or keep it on file for reference during and after your tenancy.
[ ] Property Information
[ ] Address of the Rental Unit
[ ] Tenant(s) Name(s)
[ ] Lease Start Date
[ ] Landlord/Property Manager Contact
[ ] Full Name / Company Name
[ ] Telephone Number
[ ] Email Address
[ ] Entry / Hallway
[ ] Walls, Floors, and Ceiling (check for cracks, scuffs, stains)
[ ] Doors and Locks (verify secure locking and ease of operation)
[ ] Light Fixtures and Switches (test functionality)
[ ] Outlets and Electrical (any visible damage?)
[ ] Coat Closet or Storage (doors, shelves, cleanliness)
[ ] Living Room
[ ] Walls, Floors, and Ceiling (marks, chips, or discoloration)
[ ] Windows (check frames, locks, seals, and cleanliness)
[ ] Doors (interior or patio doors functioning properly)
[ ] Light Fixtures and Outlets (bulbs present and operational)
[ ] Heating or Cooling Vents/Radiators (ensure they are unobstructed and in good condition)
[ ] Furniture (if furnished, check upholstery, surfaces, and any scratches)
[ ] Kitchen
[ ] Appliances (test stove, oven, fridge, dishwasher, microwave)
[ ] Stove/Oven Temperature Settings
[ ] Fridge/Freezer Cooling Function
[ ] Dishwasher (run a short cycle if possible)
[ ] Cabinets and Drawers (check hinges, handles, and cleanliness)
[ ] Countertops (look for cracks, stains, or chips)
[ ] Sink and Plumbing (run water, check for leaks, test garbage disposal if applicable)
[ ] Flooring (check for any loose tiles, dents, or water damage)
[ ] Ventilation or Range Hood (test fan and light)
[ ] Bedroom(s)
[ ] Walls, Floors, and Ceiling (inspect for marks, scratches, or dampness)
[ ] Windows (locks, seals, glass condition)
[ ] Doors and Closets (confirm hinges, handles, and rods are secure)
[ ] Light Fixtures and Outlets (ensure functionality, no exposed wiring)
[ ] Heating or Cooling (check radiators or AC vents for proper flow)
[ ] Furniture (if furnished, verify bed frames, mattresses, and dressers for damage)
[ ] Bathroom(s)
[ ] Toilet (flush properly, check for running water or leaks)
[ ] Sink and Fixtures (run water, check drainage, look for leaks)
[ ] Shower/Bathtub (test water pressure, temperature, drains properly)
[ ] Tiles and Grout (look for cracks or mildew)
[ ] Mirrors, Cabinets, and Shelves (check stability and cleanliness)
[ ] Ventilation Fan (verify functionality and absence of mold)
[ ] General Items
[ ] Smoke Detectors (test batteries and function)
[ ] Carbon Monoxide Detectors (if applicable)
[ ] Heating/Cooling Systems (radiators, heat pumps, or AC units)
[ ] Doors, Locks, and Keys (test each lock, confirm all keys are provided and functional)
[ ] Internet/Cable Outlets (check location and condition if needed)
[ ] Exterior Condition (if applicable: porch, balcony, yard, storage units)
[ ] Existing Damage / Comments
[ ] Document any issues not mentioned above, such as scratches on the floor, chipped paint on walls, or malfunctioning fixtures.
[ ] List items requiring immediate repair or further inspection.
[ ] Provide any additional notes regarding the property’s overall condition.
| Signature | Name | Date |
|---|---|---|
| Tenant(s) Signature | ||
| Landlord Signature | ||
| Witness (If Applicable) |
By following this move-in checklist, both tenants and landlords can foster a transparent, fair, and efficient rental arrangement, reducing the likelihood of disputes and ensuring a more comfortable living experience from the outset.